Administrative Assistant
NADF
100 Little Lake Road, Suite 101Fort William First Nation, OntarioP7J0L2
The Administrative Assistant is responsible for a wide variety of administrative duties in support of the Executive and Marketing Manager. Duties include but are not limited to assisting with marketing activities, providing executive and administrative support, and promoting NADF programs and services.
Full Time
Administrative Assistant
1
34,421-48,800
35
n/a
5/31/2024
n/a
1.Administrative Support
•Perform basic administrative tasks, such as answering phones, responding to emails, photocopying, andscanning.
•Attend meetings and take minutes as needed.
•Support additional tasks as needed to facilitate departmental operations.
2.Data Entry and Filing
•Input and manage data in spreadsheets, databases, and other systems.
•Organize and maintain physical and digital filing systems.
3.Correspondence and Communication
•Compose, edit, and format documents, reports, emails, and other correspondence.
4.Scheduling and Coordination
•Schedule and coordinate appointments, meetings, and marketing-related events.
•Coordinate travel arrangements, including flights, accommodations, and itineraries.
5.Support for Meetings and Events
•Assist in organizing meetings and events, such as the Annual NADF Business Awards and AnnualComprehensive Community Planning Conference, and others as required.
•Assist in logistics coordination, including ordering promotional materials.
6.Support for Workshops and Webinars
•Provide administrative and technical support to workshop and webinar hosts, such as setting up eventregistration forms, and other links (i.e. Zoom).
•Prepare marketing and promotional materials, such as booth kits, door prizes, etc.
7.Digital Marketing Support
•Assist in managing social media accounts and online marketing campaigns.
•Assist with content creation, scheduling posts, and responding to inquiries.
8.Budget and Expense Management
•Support in monitoring and tracking department budgets.
•Assist in preparing purchase approvals for department-related activities.
A post-secondary diploma in Business or Marketing; or a high-school diploma or equivalent with additional education in marketing or related field. A minimum of two (2) years of administration experience in a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in handling tasks.
• Ability to work independently and prioritize tasks effectively.
How to Apply: Please forward a detailed resume, including 3 work-related references, with a cover letter to recruitment@nadf.org
