Executive Assistant
NADF
100 Little Lake Road, Suite #101Fort William First Nation, OntarioP7J0L2
Established in 1987 as a not-for-profit Indigenous Financial Institution, we are dedicated to serving
entrepreneurs, businesses, and First Nation communities across the region. Our wide range of services
supports Indigenous business growth and economic prosperity. From providing tailored financing solutions to
offering comprehensive business support services, facilitating community planning initiatives, and delivering
workshops and bookkeeping training, we aim to empower your success.
The Executive Assistant supports the Chief Executive Officer by assisting with meetings and events. This includes
preparing reports and information packages, scheduling meetings, taking meeting notes, tracking action items,
and helping organize events and travel.
This is a senior-level position, not an entry-level role. The Executive Assistant will have several years of experience
providing direct support to a Chief Executive Officer and can work independently with minimal supervision.
Youare a dedicated and collaborative teamplayer with the highest integrity and a strong commitment to
maintaining confidentiality. You have strong written and verbal communication skills, and consistently
demonstrate a proactive, organized, and energetic approach.
Part Time
Executive Assistant
1
$26.26 - $37.24 per hour
20
n/a
9/4/2026
n/a
Key Responsibilities:
1) Executive Support and Administration
a) Manage the Chief Executive Officer's calendar, appointments, and scheduling priorities.
b) Coordinate meetings, travel arrangements, accommodations, and itineraries.
2) Communications with Stakeholder Relations:
a) Provide stakeholder relations and communications support by serving as a point of contact for internal and external stakeholders.
b) Support the Chief Executive Officer by developing presentations, briefing materials, speaking notes, announcements, and communication materials for internal and external audiences.
3) Administration and Event Support:
a) Provide administrative support to the Communications and Marketing Lead, as needed, including planning and organizing meetings, workshops, conferences, and events.
b) Coordinate logistics, travel, and accommodations.
4) Records and Information Management:
a) Provide records and information management support by maintaining organized electronic and physical records.
b) Ensure documents are accurately stored, archived, and managed in compliance with NADF’s policies and retention requirements
Education and Experience Required:
Education:
a) Required: Post-secondary diploma in Business Administration, or a related field.
b) Preferred: Post-secondary degree in Business Administration, or related discipline.
Experience:
a) Minimum of four (4) years’ experience as Executive Assistant or providing executive-level support.
b) Experience supporting Chief Executive Officer leadership is considered an asset.
c) Experience working in an Indigenous not-for-profit organization is considered an asset.
d) Experience working with an Indigenous not-for-profit board of directors
Wage Band/Salary Range: Wage Band 3 / Hourly Range $26.26 - $37.24
Location: Fort William First Nation office
Hours of Work: Twenty (20) hours per week, days to be determined.
Travel: Ability to work flexible hours.
Ability to travel to remote and First Nation communities.
Ability and willingness to travel by air and road as required.
Availability for overnight and multi-day travel.
Closing Date: Friday, September 4, 2026, by 3:00 p.m.
Attachment: NADF Job Description, Executive Assistant
Apply to: To be considered for this rewarding position, please forward a detailed
resume in confidence, along with a cover letter and three (3) current
work-related references to recruitment@nadf.org
To be considered for this rewarding position, please forward a detailed
resume in confidence, along with a cover letter and three (3) current
work-related references to recruitment@nadf.org
