NADF

•Perform a needs assessment of clients’ bookkeeping needs. Will assess the level and quality of the current bookkeeping system, identify gaps, and develop a training plan that best meets the needs of the entrepreneur.•Take an interactive approach with clients, plan onsite visits with clients, and use online/virtual technology available. Identify technology and/or software that the entrepreneur may require for optimal bookkeeping.•Manage client expectations, perform interviews, project charters, and service requests with the client outlining deliverables, assumptions, timelines, and responsibilities.•Instruct entrepreneur on how to establish and maintain financial records using manual and/or computerized bookkeeping system, including, but not limited to; chart of account creation, posting entries, transactions, reconciling accounts, preparation of trial balance of books, maintaining general ledgers, preparation of in-house financial statements, invoice preparation, inventory related duties, managing account payable and account payable.•Prepare other statistical and financial reports, as requested by the Loans Manager.•Respond to customer inquiries, maintain good customer relations, and problem-solving.•Develop manuals and tools that can be shared and offered to all NADF clients related to best practices of maintaining a bookkeeping system.•Attend internal or external meetings as required.

1.Administrative Support

•Perform basic administrative tasks, such as answering phones, responding to emails, photocopying, andscanning.

•Attend meetings and take minutes as needed.

•Support additional tasks as needed to facilitate departmental operations.

2.Data Entry and Filing

•Input and manage data in spreadsheets, databases, and other systems.

•Organize and maintain physical and digital filing systems.

3.Correspondence and Communication

•Compose, edit, and format documents, reports, emails, and other correspondence.

4.Scheduling and Coordination

•Schedule and coordinate appointments, meetings, and marketing-related events.

•Coordinate travel arrangements, including flights, accommodations, and itineraries.

5.Support for Meetings and Events

•Assist in organizing meetings and events, such as the Annual NADF Business Awards and AnnualComprehensive Community Planning Conference, and others as required.

•Assist in logistics coordination, including ordering promotional materials.

6.Support for Workshops and Webinars

•Provide administrative and technical support to workshop and webinar hosts, such as setting up eventregistration forms, and other links (i.e. Zoom).

•Prepare marketing and promotional materials, such as booth kits, door prizes, etc.

7.Digital Marketing Support

•Assist in managing social media accounts and online marketing campaigns.

•Assist with content creation, scheduling posts, and responding to inquiries.

8.Budget and Expense Management

•Support in monitoring and tracking department budgets.

•Assist in preparing purchase approvals for department-related activities.

N/A

Job Description

Qualifications and Experience Required

Education

A post-secondary diploma in Business or Marketing; or a high-school diploma or equivalent with additional education in marketing or related field.

Experience

A minimum of two (2) years of administration experience in a related field.

Knowledge and Skills Required

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Attention to detail and accuracy in handling tasks.

• Ability to work independently and prioritize tasks effectively.

The Employee will be Responsible for

• Performing the duties and responsibilities of the position to the best of their ability.

• Acting in accordance with relevant legislation and company policies and procedures.

• Protect confidential and proprietary information of the company, its employees, and clients.

• Maintaining respectful, collaborative, working relationships with co-workers, clients, and stakeholders.

• Understanding and fostering the company’s mission and vision statements.

• Understanding and fostering the company’s values and ethical statements.

• Understanding and fostering the company’s Vivid Vision.

• Maintaining a safe workplace to avoid putting themselves or others in danger.

• Presenting a positive and professional image of the company.

Conditions of Employment

• Valid Class G driver’s license.

• A reliable personal vehicle would be preferred.

• Ability to obtain required vehicle insurance.

• Ability to work a flexible schedule.

• Ability to travel as may be required.

This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

A post-secondary Business and/or Economic Development diploma. A post-secondary degree in Business, Accounting, or Economic Development.

• A minimum of three (3) years’ experience in small business – entrepreneurs.

• Excellent knowledge and experience using Office 365 and related products Microsoft offers and the ability to learn loan management software.

• Ability to work with confidential information and confidentially manage all duties.

• Strong Accounting, business planning, and business management skills.

• Strong problem-identification and problem-solving skills.

• Organized and detail-oriented.

• Ability to work well in a team environment.

• Ability to travel will be required.

• Comprehensive understanding and/or contacts within economic sectors to have current knowledge of the challenges and opportunities facing entrepreneurs located within NADF’s catchment area.

Job Type:

Contract to March 31, 2025

Salary Range:

$52,479 - $74,400

Location:

Fort William First Nation office

Schedule:

Monday to Friday, 35 hours per week

Internal Closing date:

Friday, March 8, 2024, by 1:00 p.m. EST

External Closing date:

Friday, March 15, 2024, by 1:00 p.m. EST

NADF encourages applications from all qualified candidates and is committed to an inclusive and barrier-free work environment. Workplace accommodation is available. If contacted regarding this opportunity, please advise the Human Resources representative of the accommodation measures that must be taken to enable you to be assessed fairly and equitably.

Job Title

Role

Employment Status

Wage Band #

Salary Range

Business Support Officer

Employee

Full-time

4

$52,479 - $74,400

Reports to

Department

Hours of Work

Benefits

Loans Manager

Loans

7 hours/day

35 hours/week

Savings Benefits (Retirement)

Group Insurance Program

Job Overview

The Business Support Officer provides business support services to clients of Nishnawbe Aski Development Fund (“NADF”).

Job Duties and Responsibilities

1.Deliver business support services and activities including, but not limited to:

•Intake and Assessment: Gather key information on the inquiry and obtain an assessment of the applicant’stype of undertaking (for example, Start-up, Acquisition, Expansion, and/or Sector). Will review the complexproject with the Loans Manager for further steps.

•Will manage the client’s expectations by clearly explaining the application process and basic eligibilityrequirements, which include verification of equity, credit history, confirmation of Indigenous ancestry,business experience, and general business case. Explain the financing application to individuals who are readyto apply for financing. Inform the applicant that the financing assessment and recommendation will be madeby an Account Manager.

•Business Counselling: Where required, assist applicants with business plan development by providingoutlines, and explaining key components of a business plan (Management, Target/Secondary Market,Competition, Human Resources, Operations, Cash flow/Financials & Assumptions). Guide individuals throughcash flow exercise. Explain to applicant’s basic business structures: Sole Proprietorship, Corporations, andPartnerships. Explain the purpose of a Master Business License and Business Insurance.

•Provide support with the identification of specialized needs requiring external consultants and provide areferral to relevant business organizations, government agencies, and NADF staff as necessary considering thevarying needs and time requirements of clients.

2.Workshops / Webinars:

•Organize and deliver interactive business training and development workshops/webinars within the thirty-three (33) Community Futures communities.

3.Prepare reports on activities or projects as required:

•Track contacts and services provided through entries to NADF’s Loan Management software byindividual/business, type of service, and community.

•Liaise with economic development organizations, tribal councils, funding agencies or othergroups/associations relevant to NADF’s mandate.

•Make presentations to interested groups to promote NADF programs and services and to deliver initiativessuch as Financial Literacy.

Job Description

4.Other:

•In-depth knowledge of the economic climate and business development priorities located within NADF’scatchment area. Experience working with First Nation communities, organizations, and businesspeople.

•Attends internal or external meetings as required.

Qualifications and Experience Required

Education

A post-secondary Business and/or Economic Development diploma. A post-secondary degree in Business, Accounting, or Economic Development.

Experience

A minimum three (3) years’ experience in small business – entrepreneurs.

Knowledge and Skills Required

•Ability to work with confidential information and confidentially manage all duties.

•Strong Accounting, business planning, and business management skills.

•Strong problem-identification and problem-solving skills.

•Organized and detail-oriented.

•Comprehensive understanding and/or contacts within economic sectors to have current knowledge ofthe challenges and opportunities facing entrepreneurs located within NADF’s catchment area.

•Excellent knowledge, and experience and capable of using Office 365, Adobe Design, and data loansmanagement software.

•Excellent customer relations, interpersonal, and communication skills (written, verbal, andpresentation) including demonstrated ability to write reports and proposals, and the ability to plan,organize and prioritize, delegate work effectively, strong negotiation skills, and prioritize to meetdeadlines.

•Ability to work independently and as part of a team while consistently presenting a professionalattitude and sound judgment.

•Shows good judgment about when to take the initiative and when to obtain direction from theirmanager.

•Exceptional time management and strong organizational skills and ability to prioritize workload to manage

Job Description

multiple tasks and competing priorities.

•Possess a general understanding of the Aboriginal culture and the opportunities and challenges ofnorthern Ontario’s business and economic development environments.

The Employee will be Responsible For

•Performing the duties and responsibilities of the position to the best of their ability.

•Acting in accordance with relevant legislation and company policies and procedures.

•Protect confidential and proprietary information of the company, its employees, and clients.

•Maintaining respectful, collaborative, working relationships with co-workers, clients, and stakeholders.

•Understanding and fostering the company’s mission and vision statements.

•Understanding and fostering the company’s values and ethical statements.

•Understanding and fostering the company’s Vivid Vision.

•Maintaining a safe workplace to avoid putting themselves or others in danger.

•Presenting a positive and professional image of the company.

Conditions of Employment

•A valid Class G driver’s license.

•A reliable personal vehicle would be preferred.

•Ability to obtain required vehicle insurance.

•Ability to work a flexible schedule.

•Ability to travel as may be required.

This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Job Duties and Responsibilities:

1. Deliver NADF’s financing products(loan/grants) by:

• Evaluating the management capability, market potential, financing arrangements, security, the credit history of the applicant, and other factors to determine business viability. Calculating and explaining debt-servicing, profitability, coverage, and liquidity ratios.

2. Facilitate new business proposals to NADF by:

• Performing outreach, promoting all NADF’s offerings, all complementary programs, and services NADF.

• Performing business counselling, assessing potential applications, and responding promptly to requests for information. Explaining eligibility of projects, criteria for approval, and the submission process.

3. Monitors the performance of the applicant during the control/repayment period to ensure continued compliance with the program requirements by:

• Maintaining and reporting caseload regularly with the Loans Manager. Assisting in the preparation of statistical information for program reporting requirements.

Qualifications, Experience and Skills:

• A post-secondary Business and/or Accounting diploma is required. A degree in Business, Accounting, or Administration would be preferred. A certified Aboriginal Financial Manager (CAFM) designation would be considered an asset.

• A minimum of three (3) years’ experience in the field of Finance or Aboriginal Financial Institution (AFI) or other similar financial institution.

• Excellent knowledge and experience using Office 365 and related products Microsoft offers and the ability to learn loan management software.

• Ability to work with confidential information and confidentially manage all duties.

• Strong financial forecasting, business assessment, and analysis skills.

• Strong problem-identification and problem-solving skills.

• Organized and detail-oriented.

• Comprehensive understanding and/or contacts within economic sectors to have current knowledge of the challenges and opportunities facing entrepreneurs located within NADF’s catchment area.

• Ability to work well in a team environment.

• Ability to travel will be required.

Job Type:

Contract to March 31, 2025

Salary Range:

$52,479 - $74,400

Location:

Fort William First Nation office

Schedule:

Monday to Friday, 35 hours per week

Internal Closing date:

Friday, March 8, 2024, by 1:00 p.m. EST

External Closing date:

Friday, March 15, 2024, by 1:00 p.m. EST

NADF encourages applications from all qualified candidates and is committed to an inclusive and barrier-free work environment. Workplace accommodation is available. If contacted regarding this opportunity, please advise the Human Resources representative of the accommodation measures which must be taken to enable you to be assessed fairly and equitably.

Job Title

Role

Employment Status

Wage Band #

Salary Range

Account Manager

Employee

Full-time

4

$52,479 - $74,400

Reports to

Department

Hours of Work

Benefits

Loans Manager

Loans

7 hours/day

35 hours/week

Savings Benefits (Retirement)

Group Insurance Program

Job Overview

The Account Manager will encourage and facilitate business proposals to NADF, prepare recommendations on financial assistance to be offered by NADF’s programs; and perform regular monitoring to ensure continued compliance with affected programs.

Job Duties and Responsibilities

1. Deliver NADF’s financing products(loan/grants) by:

• Evaluating the management capability, market potential, financing arrangements, security, the credit history of the applicant, and other factors to determine business viability. Calculating and explaining debt-servicing, profitability, coverage, and liquidity ratios.

• Assessing the applicant’s need for additional business education and/or training, providing recommendations for financial assistance where appropriate.

• Reviewing the regulatory and potential degree of the environmental impact of the business being reviewed.

• Consulting with other industry professionals, where appropriate, for specific expertise.

• Managing the applicant’s expectations, with a clear explanation of procedures and expected timing of application processing.

• Providing written and verbal recommendations which support the applicant’s business case within the constraints of the specific program Terms and Conditions Policy and/or other loan offerings.

• Preparing and reviewing the Letter of Offer(s) and other legal documents with the client.

2. Facilitate new business proposals to NADF by:

• Performing outreach, promoting all NADF’s offerings, all complementary programs, and services NADF.

• Performing business counselling, assessing potential applications, and responding promptly to requests for information. Explaining eligibility of projects, criteria for approval, and the submission process.

• Participating in the discussion of applications that are being presented at screening meetings.

• Meeting with applicants before their formal application to discuss the proposed project and their relevant business experience.

• Assisting applicants seeking assistance in the development of their proposals, including where necessary, matching proponents with appropriate consultants or other resources.

• Providing the applicant, after a formal screening, with a preliminary assessment of the proposed project.

• Networking with other Indigenous and business organizations for referral purposes.

• With direction, draft legal documents, collection notices, and other communication with clients utilizing established templates.

Job Description

3. Monitors the performance of the applicant during the control/repayment period to ensure continued compliance with the program requirements by:

• Maintaining and reporting caseload regularly with the Loans Manager. Assisting in the preparation of statistical information for program reporting requirements.

• Ensuring loan conditions are met, for example, getting financial statements from clients and monthly payments are current.

• Reviewing and updating loan security annually.

• Completing loan file checklist for audit purposes.

• Performing follow-up with the client to ensure claims will be submitted on time for reimbursement.

• Obtaining a Business Performance Review (BPR) from clients annually who are in the monitoring period for grants.

• Maintaining proper client files (legal, working, and payment) with the necessary documentation.

• Performing regular data entry in the loan management system and securing loan files in the filing room.

• Providing clients with monthly loan statements

• Monitoring for loan delinquency, and implementing loan collection practices, where required.

4. Other:

• Makes observations on the programs and services and brings them to the attention of the Loans Manager.

• Attends internal or external meetings as required.

Qualifications and Experience Required

Education

A post-secondary Business and/or Accounting diploma is required. A degree in Business, Accounting, or Administration would be preferred. A certified Aboriginal Financial Manager (CAFM) designation would be considered an asset.

Experience

Minimum three (3) years experience in the field of Finance or Aboriginal Financial Institution (AFI) or other similar financial institution.

Knowledge and Skills Required

• Ability to work with confidential information and confidentially manage all duties.

• Strong financial forecasting, business assessment, and analysis skills.

• Strong problem-identification and problem-solving skills.

• Organized and detail oriented.

• Comprehensive understanding and/or contacts within economic sectors to have current knowledge of the challenges and opportunities facing entrepreneurs located within NADF’s catchment area.

Job Description

• In-depth knowledge of the economic climate and business development priorities located within NADF’s service area. Experience working with First Nation communities, organizations, and businesspeople.

• Excellent knowledge, and experience and capable of using Office 365, Adobe Design, and data loans management software.

• Excellent customer relations, interpersonal, and communication skills (written, verbal, and presentation) including demonstrated ability to write reports and proposals, and the ability to plan, organize and prioritize, delegate work effectively, strong negotiation skills, and prioritize to meet deadlines.

• Ability to work independently and as part of a team while consistently presenting a professional attitude and sound judgment.

• Shows good judgment about when to take the initiative and when to obtain direction from their manager.

• Exceptional time management and strong organizational skills and ability to prioritize workload to manage multiple tasks and competing priorities.

• In-depth knowledge of the economic climate and business development priorities of the Aboriginals in NAN territory.

• Possess a general understanding of the Aboriginal culture and the opportunities and challenges of northern Ontario’s business and economic development environments.

The Employee will be Responsible For

• Performing the duties and responsibilities of the position to the best of their ability.

• Acting in accordance with relevant legislation and company policies and procedures.

• Protect confidential and proprietary information of the company, its employees, and clients.

• Maintaining respectful, collaborative, working relationships with co-workers, clients, and stakeholders.

• Understanding and fostering the company’s mission and vision statements.

• Understanding and fostering the company’s values and ethical statements.

• Understanding and fostering the company’s Vivid Vision.

• Maintaining a safe workplace to avoid putting themselves or others in danger.

• Presenting a positive and professional image of the company.

Conditions of Employment

• A valid Class G driver’s license.

• A reliable personal vehicle would be preferred.

• Ability to obtain required vehicle insurance.

• Ability to work a flexible schedule.

• Ability to travel as may be required.

This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.