Talent Pool - Short-Term Administrative Assistant
Gezhtoojig Employment & Training
117 Elm Street, Unit 102Sudbury, OntarioP3C1T3
We're building a roster of candidates for short-term administrative roles in North Bay, Sault Ste Marie, Sudbury and Thunder Bay. These opportunities offer hands-on experience, meaningful work, and open doors to rewarding career paths across the Ontario Public Service (OPS), where administrative professionals support essential services and thrive in diverse roles across ministries.
Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.
Full Time
Administrative Assistant
2
$26.92-$31.31
0
n/a
8/28/2026
n/a
As an Administrative Assistant, you may be responsible for a range of tasks that support office operations, team coordination, and client service. Duties may vary depending on the assignment, and can include:
• organizing files, managing emails, and maintaining records to support smooth daily operations
• preparing and formatting documents, reports, and communications using standard templates
• scheduling meetings, coordinating calendars, and assisting with logistics to help teams stay organized
• greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service
• updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency
• supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy
• monitoring timelines, following up on tasks, and supporting team coordination to keep projects moving forward
• using standard office software and equipment to complete daily tasks effectively
Whether you're just starting out or looking to apply your skills in a new setting, the OPS offers a supportive, inclusive environment where you can thrive, and where administrative roles can lead to exciting career pathways across different ministries and functions.
Organization & coordination skills
You can:
• prioritize multiple tasks and meet deadlines in a busy environment
• schedule meetings, coordinate calendars, and assist with logistics
• track tasks and follow up to ensure timely completion
Communication & interpersonal skills
You can:
• interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)
• listen actively and ask appropriate questions to understand needs and respond accurately
• prepare and compile clear, well-structured documents, emails, and materials
Attention to detail & initiative
You can:
• review and maintain accurate documents, records, filing systems, and inventories.
• identify issues and propose solutions to improve processes or resolve problems
• support purchasing, expense tracking, and invoice review
• follow procedures and service standards
Digital and office technology skills
You can:
• use common office software (e.g., Outlook, Word, Excel, SharePoint, Teams)
• operate office equipment such as printers, scanners, and phones
• enter and retrieve information from databases or tracking systems
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment
Additional information
Address:
• English Temporary, duration up to 6 months, Thunder Bay, North Region or Sudbury, North Region or North Bay, North Region or Sault Ste Marie, North Region
Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad - definitions
