Administrative Assistant

Deadline Date: Friday August 25, 2017 at 12 p.m

Anishinabek Employment and Training Services

Serving the First Nation Citizens of:  Animbiigoo Zaagi'igan Anishinaabek, Biigtigong Nishnaabeg, Biinjitiwaabik Zaaging Anishinaabek, Bingwi Neyaashi Anishinaabek, Kiashke Zaaging Anishinaabek, Michipicoten First Nation, Pays Plat First Nation, Pic Mobert First Nation, and Red Rock Indian Band.

You are sincere in your passion to assist in the development of a skilled Indigenous workforce, through the provision of individual and community based employment and training initiatives.

You have demonstrated experience in providing excellent customer service skills and excel at embracing diversity while establishing rapport with clients.

Under the direction of the Executive Director, the incumbent will provide operational support as well as be assigned specific responsibility related to the organizations vision, mission, values and strategic plan that will serve the First Nation Citizens of the AETS nine member participating communities.

 

Posting Date:
August 10 ,2017
City:
Thunder Bay
Province:
ON
Address:
277 Park Avenue
Start Date:
September 2017
Type:
Full-Time
Hours:
Wage:
Number of positions:
1
Days of work:
Occupation:
Business, Finance and Administration
Duties:
Provide direct administrative and office management support to all members of staff, as directed by verbal or written instruction
Maintain working schedules and engagement calendars of staff
Prepare travel schedules, book travel arrangements, and make reservations for staff
Co-ordinate the logistical aspects of team programs, such as meetings, seminars, workshops, special projects, events, website including job postings and press releases, social media and inputting client and project information into client database
Review documents, reports, and correspondence prepared for signature of staff for format, content, grammar, and spelling; make edits as necessary
Prepare draft reports and regular statistics, background documentation, and research
Receive and screen all inbound telephone calls, e-mails, and visitors to the office; refer and/or redirect calls, e-mails, or visitors as applicable
Co-ordinate office activities; troubleshoot or escalate basic office administration issues
Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention of staff
Facilitate communication from staff, Board of Directors, and the Board Executive
Maintain daily appointment calendars of members of staff
Complete travel expense reports and cheque requests as required
Take and transcribe notes of highly confidential subjects, including minutes of executive meetings
Prepare presentations and assist clients with job search and cover letter and resume preparation
Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other interactions
Qualifications:
Post-Secondary Diploma/Degree preferred.
Experience in service delivery of labour market programs; or a combination of education & training with minimum of 3 years related work experience in labour market program delivery and working with a client database.
Excellent interpersonal skills; a strong working knowledge of Microsoft Office including Access, Excel, PowerPoint, Publisher and Outlook; previous experience in working with First Nation clients;
Valid Class G Driver's Licence and willingness for some travel preferred.
Misc.:
First Nation Citizens of the AETS nine member participating communities are encouraged to apply. Applicants are asked to identify the First Nation Community in the requested cover letter.
We appreciate your interest; however, only those interviewed will be notified.
Closing Date/Apply by:
Friday August 25, 2017 at 12 p.m
How To Apply:
Interested candidates are invited to submit a cover letter (including a salary range),resume and the names of three references
by Friday August 25, 2017at 12:00 p.m
via aets%23org|aets
Recruitment Committee
c/o Anishinabek Employment and Training Services
277 Park Avenue, Thunder Bay, Ontario, P7B 1C4

Employer Contact Information

Contact Name:
Recruitment Committee
Position Title:
Company Name:
Anishinabek Employment and Training Services
Address:
277 Park Ave.
City:
Thunder Bay
Province:
Ontario
Postal Code:
P7B 1C4
Phone:
807-346-0307
E-mail:
aets%23org|aets
Web Address:
https://www.aets.org/